Data Privacy Office


Trinity University of Asia is dedicated to preserve the privacy of the personal information of its  data subjects in compliance with the Data Privacy Act of 2012 (RA 10173), its corresponding Implementing Rules and Regulations, and other relevant policies, including directives and issuances of the National Privacy Commission. In compliance therewith, the foregoing Personal Data Privacy Notice sets out the University’s personal information protection practices that are put in place in order to protect the personal information of its data subjects.

Please note that the University may amend the foregoing Data Privacy Notice at any time without personal prior notice, but notification of any such amendment will be posted on the University’s website.

Why we collect personal information

From the Students?
For processing of enrollment, grades, statement of account;  postings in TUA student portal; display of academic and non-academic achievements within the university premises and website;  academic records evaluation; library, community engagement, job referral, practicum, internship and medical and dental reasons; monitoring and ensuring students’ safety within the University premises; marketing/promotion of the University and other academic and non-academic student/school activities inside and outside the University; application for graduation, transcript of records, diploma, certificate of honorable dismissal, certificate of good moral character and other certifications being issued by the University; yearbook and other school publications; verification of authentic records; and other legitimate purposes of the University.

From the Employees?
For purposes of pre-employment, employment, administrative concerns, and benefits administration.

From the Participants and Resource Speakers of Conferences and Seminars?
For the purposes of issuing their participation certificates, background check, marketing/promotion, processing of professional fee, networking, and other school related publications.

From the Alumni?
For purposes of providing them job opportunities and in involving them with the different activities of the University.

From the Visitors?
For purposes of issuing them visitors pass and in contacting them later should a need warrants it so.

From the University House Tenants?
For purposes of evaluating them to assure a safe and sound environment for the interest of other tenants and to contact them or their parents/guardian in case of emergency or critical situations.

From the Suppliers?
For purposes of canvassing/bidding of the supplies/equipment needs of the University, inventory reordering, products return or after sales services.

The University will collect personal information directly from the data subjects whenever possible.

Storage, security and disposal of personal information
The University holds personal information in both computer, and paper based records of its different stakeholders. It takes all reasonable steps possible to ensure that your personal information it holds is protected from misuse, loss, unauthorized access, disclosure or transfer. Only authorized TUA personnel have access to this personal information, which will stay with the University for the duration of time as it deemed appropriate, after which, physical records shall be disposed of through shredding while digital files shall be deleted permanently except those that will be kept perpetually as it is necessary in the course of its operation.

Use and disclosure of personal information
The University will use or disclose your personal information only for purposes for which it was collected, or unless it has your permission or is otherwise required by law. This means that the University will not disclose any information it holds about you to anyone, unless those that are exempted by laws, without your consent either in written, recorded voice or electronic form.

Data Transfer and Sharing
Where TUA considers it necessary or appropriate for the purposes of data storage or processing or providing any service or product on behalf of its data subjects, or for purposes of implementing academic linkages programs or for any administrative or operational reasons pursuant to its mandate, the University may transfer/share your personal information to third parties within or outside the Philippines, under conditions of confidentiality and similar levels of security safeguards.

Access and Correction
You have the right to access, review, correct, amend or delete any inaccuracies in your personal information, as well as the right to request copies thereof.

Inquiries and Complaints
You have the right to inquire for information regarding data privacy related issues or file a complaint against any inaccurate, incomplete, false or unlawful processing of your personal data under the custody of the University.

You may course through your inquiries, requests or complaints regarding data privacy related issues through the University’s Data Protection Officer using the forms provided for the purpose.