DATA PRIVACY NOTICE

Policy

Trinity University of Asia is dedicated to preserving the privacy of the personal information of its data subjects in compliance with the Data Privacy Act of 2012 (RA 10173), its corresponding Implementing Rules and Regulations, and other relevant policies, including directives and issuances of the National Privacy Commission. In compliance therewith, the foregoing Personal Data Privacy Notice sets out the University’s personal information protection practices that are put in place in order to protect the personal information of its data subjects. Please note that the University may amend the foregoing Data Privacy Notice at any time without personal prior notice, but notification of any such amendment will be posted on the University’s website and school information portal..

Why we collect personal information

 

From the Student Applicants?

For processing of application information such as personal profile uniquely identifying the applicants. Processing of entrance exam scores and results. Collection, processing, and storage of contact details like email addresses, mobile numbers, residential addresses, and other contact information allowing the University to contact the applicants’ for the purpose of school related processes. 

Collection, processing, and storage of parents, guardians, and spouse contact details.  Collection, processing, and storage of applicant school information; applicants requirements like  transcript of records, form 136, diploma, certificate of honorable dismissal, certificate of good moral character and other certifications being requested by the University. 

Collection, processing, and storage of foreign applicants requirements which include visa information, passport information, and ACRI card;

Processing and storage of payment information related to enrollment and other school miscellaneous fees.

Posting and display of this information in the University’s school information system, learning management system, email system, and official social media accounts, hyflex platform, and video conferencing systems.

From the Students?

For collection, processing, and storage  of personal information uniquely identifying the student, which includes photos and video images. For collection, processing, and storage of registration, enrollment, exam, quizzes, assignments, grades, other academic related information, statement of account, payment information related to matriculation and other fees.;

Posting and display of academic and non-academic achievements; academic records evaluation; library, community engagement, job referral, practicum, internship and medical and dental reasons; monitoring and ensuring students’ safety within the University premises; marketing/promotion of the University and other academic and non-academic student/school activities inside and outside the University; application for graduation, transcript of records, diploma, certificate of honorable dismissal, certificate of good moral character and other certifications being issued by the University; yearbook and other school publications; verification of authentic records; collection, display and storage of photo and video recordings in school related activities, and other legitimate purposes of the University.

Posting and display of this information within the university premises, website, school information system, learning management system, email system, official social media accounts, hyflex platform, and video conferencing systems.

From the Employees?

For collection, processing, and storage of personal, academic, job, family, professional, employment history, medical and dental, evaluation, attendance, compensation and other work related information, this also includes photos and video images.

For purposes of pre-employment, employment, administrative concerns, and benefits administration. For postings and display of this information in the University website, school information system, learning management system, email system, hyflex platform, video conferencing system, bulletin and notification boards.

From the Participants and Resource Speakers of Conferences and Seminars?

For the purposes of issuing their participation certificates, background check, marketing/promotion, processing of professional fee, networking, and other school related publications.

From the Alumni?

For purposes of providing them job opportunities and in involving them with the different activities of the University.

From the Visitors?

For purposes of issuing them visitors pass and in contacting them later should a need warrants it so.

From the University House Tenants?

For purposes of evaluating them to assure a safe and sound environment for the interest of other tenants and to contact them or their parents/guardian in case of emergency or critical situations.

From the Suppliers?

For purposes of canvassing/bidding of the supplies/equipment needs of the University, inventory reordering, products return or after sales services. The University will collect personal information directly from the data subjects whenever possible.

Storage, security and disposal of personal information

The University holds personal information in both computer, and paper based records of its different stakeholders. It takes all reasonable steps possible to ensure that your personal information it holds is protected from misuse, loss, unauthorized access, disclosure or transfer. Only authorized TUA personnel have access to this personal information, which will stay with the University for the duration of time as it deemed appropriate, after which, physical records shall be disposed of through shredding while digital files shall be deleted permanently except those that will be kept perpetually as it is necessary in the course of its operation.

Use and disclosure of personal information

The University will use or disclose your personal information only for purposes for which it was collected, or unless it has your permission or is otherwise required by law. This means that the University will not disclose any information it holds about you to anyone, unless those that are exempted by laws, without your consent either in written, recorded voice or electronic form.

Data Transfer and Sharing

Where TUA considers it necessary or appropriate for the purposes of data storage or processing or providing any service or product on behalf of its data subjects, or for purposes of implementing academic linkages programs or for any administrative or operational reasons pursuant to its mandate, the University may transfer/share your personal information to third parties within or outside the Philippines, under conditions of confidentiality and similar levels of security safeguards.

Access and Correction

You have the right to access, review, correct, amend or delete any inaccuracies in your personal information, as well as the right to request copies thereof.

Inquiries and Complaints

You have the right to inquire for information regarding data privacy related issues or file a complaint against any inaccurate, incomplete, false or unlawful processing of your personal data under the custody of the University.

Privacy Notice for CCTV (Closed Circuit Television Camera)

Trinity University of Asia  collects data through the CCTV system for various reasons:

1. To control access to the building and to ensure the security of the building, the safety of TUA students, administrators, faculty, staff and visitors, as well as property and information located or stored on the premises;
2. To prevent, deter, and if necessary, investigate unauthorized physical access, including unauthorized access to secure premises and protected rooms, IT infrastructure, or operational information;
3. To prevent, detect and investigate a theft of equipment or assets owned by the Trinity University of Asia, students, administrator, faculty, staff or visitors or threats to the safety of personnel working at the office (e.g. fire, physical assault).

The CCTV system is not used for any other purpose, such as to monitor the activities of students or work of employees or their attendance. It is important to notice that the location and positioning of the video-cameras are such that

They are not intended to cover the surrounding public space; the cameras are aimed to give a general overview of what’s happening in certain places but not to recognize persons.

The system is also not used as an investigative tool or to obtain evidence in internal investigations or disciplinary procedures unless a security incident is involved. (In exceptional circumstances, the data may be transferred to investigatory bodies in the framework of a formal disciplinary or criminal investigation).

The CCTV cameras are installed at the entrances, placed and focused in a way that only people who want to access the site or the annexed facilities including parking areas property are filmed.

The CCTV system covers the area of entry and exit points of the building, entry points inside the building, delivery, garage and outer area of the building.

Trinity University of Asia collects just images caught on camera, and no voice is recorded.

Trinity University of Asia is the legal entity who initiated the processing of personal data and who determines the objective of this processing activity. Moreover, the Head of Security Services is responsible for this operation.

You may course through your inquiries, requests or complaints regarding data privacy related issues through the University’s Data Protection Officer using the forms provided for the purpose. You may contact Trinity University of Asia’s Data Privacy Officer through dpo@tua.edu.ph.

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